Sports Privacy Policy

Scope
 
The Great Midwest Athletic Conference, by and through its academic, research and administrative units and programs, owns, controls, operates and/or maintains Web sites under a number of domains (collectively, the "Great Midwest Athletic Conference Website"). This Web Privacy Notice applies to all domains within the Great Midwest Athletic Conference Website.
 
Purpose
 
As part of its commitment to maintain the privacy of users of the Great Midwest Athletic Conference Website sites, the Great Midwest Athletic Conference has developed this privacy notice. The notice has two purposes:
 
  1. To inform users and the Great Midwest Athletic Conference Website practitioners about specific privacy guidelines employed at the Great Midwest Athletic Conference.
  2. To notify users about the terms and conditions governing use of the Great Midwest Athletic Conference Website.
 
Rule on Sharing of Information
 
The Great Midwest Athletic Conference uses the Great Midwest Athletic Conference Website for business purposes and is committed to ensuring the privacy of personal information. Use of the Conference Web is subject to all applicable state and federal laws, as well as general Conference and campus policies. It is the Conference's usual practice not to share any personal information with those outside the Conference. However, when circumstances arise for the need to share information gathered from its the Great Midwest Athletic Conference Website servers, the Conference may share as:
 
  • Authorized by law
  • Permitted under Conference and campus policies
  • Authorized by an approved the Great Midwest Athletic Conference contract
  • Clearly stated at the Great Midwest Athletic Conference Website site that such information will be shared and the user indicates consent by providing the information
  • Consent is otherwise given
  • Available, certain student and employee demographic information with the Great Midwest Athletic Conference Alumni Association, the Great Midwest Athletic Conference Foundation, applicant students' high schools and other educational institutions with questions about students who have been admitted or earned a degree from the Conference, OR
  • Authorized for good cause by the Chancellor for each campus or the Vice President for Academic Affairs of the Great Midwest Athletic Conference.
 
Exceptions to Rule
 
The Great Midwest Athletic Conference Website consists of hundreds of Conference Web servers. Some servers hosted by the Great Midwest Athletic Conference may adopt different privacy notices as their specific needs require. If another Conference Web server or web site has a privacy notice that is different from this notice, then that notice must be approved by the campus Chief Information Officer or equivalent administrator responsible for that domain, and it must be posted on the site that has adopted the different notice. However, those sites cannot adopt a privacy notice that in any way supersedes federal or state laws or regulations or Conference or campus policies.
 
Online Surveys and Other Information Provided by the User
 
In the course of using the Great Midwest Athletic Conference Website sites, a user may choose to provide information to help the Great Midwest Athletic Conference serve that user's needs or conduct research. At any time there are numerous online surveys being conducted on the Great Midwest Athletic Conference Website sites. Person(s) responsible for conducting online surveys that collect personally-identifiable information should clearly state at the survey site the extent to which any information provided will be shared. Aggregate data from surveys may be shared with external third parties in ways that do not compromise privacy.
 
Public Forums
 
Units of the Great Midwest Athletic Conference may provide chat rooms, forums, message boards, and news groups for their users. Any information that is disclosed in these areas may become public information and a user should therefore exercise caution when deciding to disclose one's personal information in such places. Chat sessions and discussion forums may be logged.
 
E-Commerce
 
Sites within the Great Midwest Athletic Conference website may enable one to pay for products or services online with a credit card. These transactions are commercially secure and utilize a centralized process.
 
Rules for Individuals under Thirteen Years of Age
 
The Great Midwest Athletic Conference is committed to complying fully with the Children's Online Privacy Protection Act. Accordingly, if a user of the Great Midwest Athletic Conference Website is under the age of thirteen, such user is not authorized to provide the Great Midwest Athletic Conference with personally identifying information, and the Conference will not use any such information in its database or other data collection activities. The Conference appreciates cooperation with this federally mandated requirement. Users under the age of thirteen and their parents or guardians are cautioned that the collection of personal information volunteered by unauthorized children online or by e-mail will be treated the same as information given by an adult until the Conference becomes aware that the user is under the age of thirteen and such information may be subject to public access.
 
Server Log Information the Conference Gathers
 
the Great Midwest Athletic Conference Website servers generate logs that may contain information about computers or devices used to access the Great Midwest Athletic Conference Website, or about general activity on the Great Midwest Athletic Conference Website, such as the following:
 
  • Internet address of computer or device
  • Type of browser or other client application used
  • The operating system of the computer or device
  • Web pages requested
  • Referring Web pages
  • Time spent on the site
 
Many the Great Midwest Athletic Conference Website server administrators produce summary reports from these logs and share that information with the Great Midwest Athletic Conference Website content managers. Conference Web content managers typically use this information in aggregate to understand what pages are popular, how users are navigating to and within their site, and when their sites are used most frequently. The Conference strongly discourages the inclusion in server logs of information that could identify individuals. The above Rule on Sharing of Information and the Exceptions to Rule detail when such associations occur.
 
Cookies and Login Security
 
Some sites may require the use of cookies in order to access the site, such as the Great Midwest Athletic Conference Website sites requiring authentication. The Great Midwest Athletic Conference Website servers may use cookies with Web sites that require the Great Midwest Athletic Conference community members, such as students, staff and faculty, to log in with their Conference provided ID (or username) and password. Conference community members are normally required to enter their respective ID and password when a member requests data about himself/herself or to ensure that the person is a member of the Conference community. These cookies may be used so one will not have to repeatedly enter user names and passwords when one goes to different parts of the Conference Web site. The Great Midwest Athletic Conference strongly encourages the Great Midwest Athletic Conference Website administrators to handle the login process through a secure connection, so the user name and password are encrypted between the Conference Web browser and the Great Midwest Athletic Conference Website server.
 
The Great Midwest Athletic Conference Website sites may use transactional cookies that facilitate business transactions and may not use permanent cookies or any other invasive tracking programs that monitor and track Conference Web site viewing habits unless:
 
  • The use of permanent cookies adds value to the user otherwise not available;
  • There is a comprehensive online statement at the particular the Great Midwest Athletic Conference Website site where such permanent cookies or other invasive monitoring and tracking programs are utilized that discloses:
    • All types of information collected at that site;
    • The Conference's use of that information; and
    • How the collection and use of this information adds value to the user; and
    • There is a link to this comprehensive Web Privacy Notice from that particular the Great Midwest Athletic Conference Website site where such permanent cookies or other invasive monitoring and tracking programs are utilized.